VerklaChecklists that reach the right person and prove what was done.
An app on the phone for the people doing the work, a board for whatever comes up on the day, and a console for whoever is accountable for all of it.
On the phone
What the person on site sees. They take their phone out between tasks, read it at a glance and tick it with a thumb.
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Scan and go
The code carries the location. Scanning opens that checklist directly, so nobody picks the wrong one.
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One-thumb ticking
The rows run the full width of the screen, the buttons are big, and a bar at the top shows how far through they are.
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Notes and photos
Attach a photo to any task, or several, and add a note when something needs explaining. You decide per task whether either one is optional or required.
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Today's list
Everything they have been given, whether it came from a schedule or straight from a person, in one list with the oldest at the top.
When something comes up
A guest leaves at ten, so a lodge that was clean an hour ago is not. No code on a door and no schedule can say that.
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Hand out work
Tap the location, then tap what needs doing. Who it goes to and when it is due are filled in already, and you change either one before you send it.
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All of them, or one of them
You can send the same job to four people in two different ways. Either they each get their own copy, or the first one to open it takes it and it comes off the other three lists.
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Plan it for later
Set a job now for tomorrow at one and it stays off their phones until then. Somebody opening the app sees today, not next week.
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Reception needs no console
A coordinator gives work out and never has to do any of it. Whoever is on reception can hand jobs out all day without seeing your reports, your team or your bill.
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See what is still out
Active now lists everything given out in the last two days that nobody has finished, and who has it. Give a job to the wrong person and you can withdraw it.
At your desk
What the person who is accountable sees. Built to be read quickly and closed again.
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Checklist templates
Build a list once, reorder tasks by dragging, mark which need a photo, and reuse it across locations.
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Locations and codes
Every checklist gets a code you can print, and a second one for each place it is used at. Locations are optional, and you can replace a code if the printed one goes missing.
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Your team
Invite anyone who does the work, whether they are on the payroll, contracting or volunteering. Put people in named groups, say who normally works where, and deactivate somebody the day they leave.
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Runs and exceptions
Filter finished runs by location, person and date, then open one to see every task, its photos, its notes and the time it was ticked. Anything left undone is marked.
It comes out as a spreadsheet
Whoever does your rotas, your payroll or your invoicing can work straight from the file. Send it to them, or add them to your team and let them download it themselves.
| Checklist | Location | Worker | Started | Finished | Tasks | Done | Photos |
|---|---|---|---|---|---|---|---|
| Lodge changeover clean | Birch Lodge | Marta Kowalczyk | 8 Sep 10:52 | 8 Sep 11:38 | 14 | 14 | 3 |
| Lodge changeover clean | Cedar Lodge | Sanne Roos | 8 Sep 11:05 | 8 Sep 12:20 | 14 | 12 | 1 |
| Morning grounds check | — | Tom Byrne | 8 Sep 07:40 | 8 Sep 08:11 | 9 | 9 | 0 |
You choose what goes in it. Filter your reports to one location, one person or one week first, then download. You get the same rows you were looking at, and the file opens in Excel, Numbers or Google Sheets.
Every row has a start time and a finish time. So you can see how long a job took, add up somebody's hours for the month, or work out what one lodge costs you over a summer.
The photos and notes stay in your console. The file says what was done, when, and by whom. When you need to see the proof behind one line of it, open that run in your reports.
Everything switched on, for fourteen days
No card, and nothing held back for a bigger plan.